The Intelligent Archive Management System is specifically designed to help traffic management departments effectively manage business procedures and archival materials during service operations. Developed in compliance with the "Technical Specifications for Electronic Imaging of Motor Vehicle and Driver's License Documents" (GA/T 1134) and the Ministry of Public Security's regulations on motor vehicle driver-related workflows, the system enables the digitization, informatization, and intelligent management of archives. It supports functions such as archive collection, management, handover, review, and classification. Leveraging artificial intelligence and OCR technology, the system significantly enhances the technological and intelligent capabilities of vehicle management offices, improves operational efficiency, and reduces manual labor input.

I. Solution

Through analysis of motor vehicle and driver archive-related operations, Duolun Technology provides a comprehensive electronic archive solution. Building on the imaging requirements set by national authorities, the solution introduces informatized and intelligent modules, further reducing manual handling nodes for paper archives and minimizing human input in management and review processes. This supports the establishment of a secure, reliable, and efficient intelligent electronic archive management system for vehicle management offices.

II. Business Scenarios

Scenario 1:

The system allows direct synchronization of trainee score sheets for review. Trainees can also access their application materials and subject score sheets online in real time, greatly improving efficiency.

Scenario 2:

The system enables online handover and review of imaged materials from 4S shops and service centers. It also tracks the flow of physical archives in real time, clarifying responsibility and ensuring traceability.

III. Network Topology

The Intelligent Archive Management System for vehicle and driver management involves multi-network integration. It collects, aggregates, analyzes, and manages archives from various sources, including motor vehicle and driver license window services on the public security network, as well as archives from 4S shops, archive rooms, used car trading markets, inspection points, testing centers, and driving schools on dedicated networks. This results in a multi-segment system architecture.

IV. AI Empowerment

V. Security Empowerment

VI. Handover Empowerment

Tracking Physical Archive Quantities

Starting from the source of each transaction, the system tracks paper-based materials and procedural documents. Before physical archives are transferred, the receiving party can preview the expected quantity, preventing omissions and ensuring both parties are fully informed. This fundamentally resolves the issue where the receiving party only knows the quantity received but not the quantity that should have been received.

VII. Formatted Data

Exam process data is formatted and converted from paper to digital. Score sheets from all subjects are synchronized. After candidates complete each subject, the system integrates electronic signatures and synchronizes score sheets across subjects. This also resolves difficulties faced by driving schools in entering historical exam data.

VIII. Signatures and Seals

Examiner Signatures:

The system integrates examiner signatures from all test sites, assigns examiners, and auto-generates subject score sheets with examiner signatures. Historical files lacking examiner signatures trigger automatic alerts.

Examiner Seals:

The system integrates examiner seals from all test sites and auto-generates subject score sheets with examiner seals. Historical files lacking examiner seals trigger automatic alerts.

Candidate Signatures:

The system integrates candidate signatures from all test sites and auto-generates subject score sheets with candidate signatures. Historical files lacking candidate signatures trigger automatic alerts.

Other Seals:

The system integrates necessary seal functions for materials such as Subject 1, Subject 4, and learning certificates. Missing seals in archives trigger automatic alerts.

IX. Warehouse Management

Warehouse Resources

Real-time dynamic management of archive rooms, cabinets, temperature, and humidity sensors. Supports initialization, expansion, modification, and decommissioning of warehouse resources. Monitors warehouse usage in real time and manages the printing of warehouse labels, cabinet labels, compartment labels, and archive bag labels.

Inbound/Outbound Operations

Enables application and approval processes for archive storage, retrieval, transfer, copying, and consultation.

X. Electronic Transfer of Vehicle Registration

Electronic Vehicle Registration Transfer Function

Implements vehicle registration transfer via Ministry of Public Security interfaces. Leverages existing electronic archives in the system to reduce scanning steps.